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Receptionist

Location : Westfield, MA
Job Type : Temp/Contract
Hours : Full Time
Travel : No
Relocation : No

Job Description :

United Personnel is seeking a temporary with potential for hire receptionist for a client in Westfield, MA. This position is $15-$15.50/hour based on experience. 




Scope of Position:


The Receptionist is responsible for answering and accurately transferring all incoming telephone calls from a multi-line switchboard and professionally greeting all Company visitors.  He or she also assists Human Resource staff with administrative tasks as requested.


 


Essential Duties and Responsibilities:


      Answer switchboard calls in a courteous and timely manner


      Greet visitors politely and professionally


      Update and maintain Company phone directories and employee emergency contact information


      Send, receive, and forward confidential faxes


      Log all incoming UPS and FedEx packages and letters; call recipients of incoming packages as needed


      Sort and stamp incoming mail and invoices


      Distribute employment applications and assist applicants with completion


      Review received employment applications for completeness


      Coordinate Company-wide Dress Down Days and other charitable activities


      Assist Human Resources staff as needed, including assisting with employee events and mailroom activities


      Perform other duties and tasks as requested


Required Qualifications :

Position Requirements:


      High School Diploma or equivalent


      A minimum of 1 year of experience in an office environment required; a minimum of 3 years of experience preferred


      Experience operating a multi-line switchboard preferred


      Experience with Microsoft Office including Excel, Outlook, and Word


      Demonstrated verbal and written communication skills


      Ability to interact respectfully and tactfully with internal and external customers   


      Detail-oriented, organized, and able to multi-task


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