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Administrative Assistant

Location : Pittsfield, MA
Job Type : Temp/Contract
Hours : Full Time
Required Years of Experience : 1+
Required Education : High School Diploma or equivalent
Travel : No
Relocation : No

Job Description :

We are looking for a responsible Administrative Assistant (Client Services Support) to perform a variety of administrative and clerical tasks at a local medical office in Pittsfield. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include scheduling, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the medical industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.




Responsibilities



  • Answer and direct phone calls

  • Organize and schedule appointments

  • Plan meetings and take detailed minutes

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Maintain contact lists

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


Required Qualifications :

Skills



  • Proven experience as an administrative assistant or office admin assistant; healthcare background preferred

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel, in particular)

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


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