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Sales and Marketing Assistant

Location : Springfield, MA
Job Type : Internal Temp/Contract
Start Date : 09/21/2018
End Date : 10/30/2018
Hours : Full Time
Required Years of Experience : 2-4 years
Required Education : Bachelors preferred
Travel : No
Relocation : No

Job Description :

United Personnel is looking for a high energy, detail oriented administrative assistant to support our busy business development team and senior management team.  This is a critical role at United Personnel overseeing the execution of the sales and marketing program for the ensure business development team.  This includes preparing lists and mailings; meeting and event scheduling and support; management of sales and marketing processes including client outreach campaigns, client database oversight,  coordination of contracts; oversight of marketing and office supplies and other duties as assigned.   

Administrative Assistant Support for Business Development and Marketing:

  • RFP and proposal support, including formatting and excellent proofreading

  • Help with marketing and mass mailings as needed

  • Organizes all office and marketing supplies, including physical lay-out of supply closets, labeling, inventory and maintenance of clean, organized materials.

  • Works with management team on holiday gifts and other promotional give-aways. 

  • Manages annual and monthly marketing calendar.

  • Coordinates mailings with sales administrator.

Corporate Events:

  • Maintaining calendars: Manager calendar, President’s, events

  • Registrations for staff participation in events, conferences, etc. including travel

  • Organizing lunch and refreshments for meetings, etc.

  • Organizing staff events, staff participation in outside events – holiday and summer parties, quarterly meetings. This includes organizing venue, food, activities and overseeing set up and clean up.

  • Oversees annual scholarship campaign include marketing, management of applications, selection and award process.

  • Supports special projects and management team activities as needed, including but not limited to research activities, logistics, etc.

  • Provides back-up phone support for switchboard.

Required Qualifications :

2-4 years of administrative experience and supporting a busy operation. Proficient in MS Word, Excel, PowerPoint and Outlook.  Strong written and verbal communication skills and the ability to prioritize tasks, pay close attention to detail and possess a “can-do” attitude. 

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