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Part-Time Grants Administrator

Location : Hadley, MA
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No

Job Description :
Works with the Grants Manager, Program Officers and others to support the intake, review, processing and administration of all grants and competition applications from students, faculty and innovators.


● Communicates (by phone and email) with prospective applicants, existing grantees (college students, faculty and staff) and program participants. 

● Responds to grants program inquiries and provides technical assistance regarding the application submission process. Troubleshoots problems related to grant application technology. ● Assists with tasks associated with the intake, processing, and review of proposals, as well as other grants-related activities. 

● Maintains and updates database, including: updating contact, organization and grant records; recording program meeting notes, next steps and outcomes; documenting grantee communications; 

● Provides ongoing administrative assistance to active grantees. 

● Drafts and prepares formal correspondence between company and grantees, applicants, consultants and others, including notifications, award agreements, agreement revisions, and contracts. 

● Creates mail merges and mass mailings (both via USPS and email). 

● Works collaboratively with staff from programs, events, marketing and finance departments to communicate funding decisions and other information required to administer the grant and related programming if applicable. 

● Sets up and manages videoconferences, webinars and meetings to support program activities; troubleshoots related technology as needed. 

● Performs administrative tasks related to company’s membership program, including responding to inquiries and troubleshooting problems. 

● Assists with other administrative functions as needed.
Required Qualifications :
● 2+ years administrative/operations experience including experience with Salesforce or similar CRM 

● Project management skills and ability to meet deadlines 

● Outstanding written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner; effective presentation skills 

● Ability to succeed and thrive in an environment with competing and changing priorities and tight deadlines 

● Track record of and ability to build solid, collaborative working relationships; strong team player who enjoys “customer service” 

● Self-starter with strong attention to detail and a commitment to delivering high-quality work 

● Highly adaptable and comfortable working with a degree of ambiguity 

● Highly proficient in Microsoft Word and Excel 

● Ability to understand and apply appropriate tools and technologies used in the workplace; ease with adapting new technologies as needed. 

● High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications; ability to incorporate these tools into day to day work 

● Knowledge of grants administration and/or technology entrepreneurship not required but a plus
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